Business communication 11-20

Meeting notices should include the:

A. day, date, time, and location; and an agenda.

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B. name of the committee or meeting group; day, date, time, and location; purpose of the meeting, and an agenda.

C. name of the committee or meeting group; day, date, time, and location; and a agenda.

D. name of the committee or meeting group; day, date, time, and location; purpose, any other applicable information, and an agenda.

 
Question 12 of 20

 
The last paragraph(s) of formal and informal minutes should:

A. be initialed by the president.

B. focus on the important business of the day.

C. give the date and time of the next meeting as well as the time of adjournment.

D. indicate the time the meeting was called to order by the facilitator.

 
Question 13 of 20

 
A type of equipment that allows a facilitator to write, draw, or type to a board and print the information is a(n):

A. computer.

B. overhead projector.

C. electronic writing board.

D. electronic paging system.

 
Question 14 of 20

 
An advancement in technology that allows a variety of people to come together for a meeting without being in the same location is:

A. electronic paging.

B. the World Wide Web.

C. videoconferencing.

D. a graphics presentation.

 
Question 15 of 20

 
To make sure that attendees are prepared for a meeting, the meeting notice usually includes:

A. the menu for the meal function.

B. an itemized list of the Board’s expenses.

C. a list of materials to bring to the meeting.

D. the date of the next meeting of the Board.

 
Question 16 of 20

 
Minutes that are written in chronological order are in the order in which the:

A. business was conducted.

B. participants suggested topics.

C. topics were received.

D. reports were given.

 
Question 17 of 20

 
For effective meetings, an agenda should be:

A. distributed at least three to five days before the meeting.

B. not distributed at all.

C. mailed to the participants.

D. posted prior to the meeting.

 
Question 18 of 20

 
Materials such as __________ may be attached to an agenda.

A. correspondence and reports

B. templates

C. an outline for minutes to be taken

D. role of participants

 
Question 19 of 20

 
Which example indicates the agenda items are written in parallel form?

A. Treasurer’s Report; Announcing Committee Chairs, Reporting Old Business

B. Treasurer’s Report, Announcement of Committee Chairs, Reporting Old Business

C. Reporting the Committee on Credentials, Reporting Old Business, New Business

D. Report of the Committee on Credentials, Report on Old Business, Report on New Business

 
Question 20 of 20

 
The format of an agenda will vary with the:

A. length of the meeting.

B. guest speaker’s topic.

C. circumstances of the meeting.

D. reading of the minutes.

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