Scenario You have been asked by the project manager to organise a 1…ScenarioYou have been asked by the project manager to organise a 1 day, project initiation planning meeting? They have authorised you to hire a venue to host the meeting and have given you a list of participantsto invite? You are required to provide morning and afternoon tea as well as lunch? Theyplan on having the project sponsor present theintroduction forthe meeting to setthe scene and thenthey willrun therest of the meeting? The key components of the meetingare:Defining the scope of the projectRisk identificationBenefit identificationResourcing requirementsNext stepsQuestion 1:Explain the type and purpose of the meeting that you will be organising?Question 2:In planning for the meetingand thinking aboutthe participants that will be attending, what arrangements do you need to organise and are there any specific requirements for the participants?Question 3:Prepare the following documents for the meeting:a? Notice of meeting b? Agendac? A list of the papers that you will include with the agendaQuestion 4:Explain how you will distributethe meeting details and documentation? In your explanation, include the timelines you are required to meet eg? how much notice is to be given to participants of the meeting?What is the timeline for participants to reply by?Question 5:Explain what resourcesyou require for the meetingand how you will confirmthat they are ready for the commencement of the meeting?Question 6:Provide a page of minutesfrom the meetingincluding the key decisions and actions for implementation?Part BQuestion 1:Explain a requirement for each of the following for business meetings:a? legalb? ethicalc? organisationalrequirementsQuestion 2:Explain what a meeting quorum is?Question 3:Explain how and where an organisationwould store meeting minutes? BusinessManagementProject Management
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